Looking for the best team chat apps? Distracted communication for teams helps rapid business growth. You can set up a group chat application or software to keep your team members in touch at all times.
However, with so many options, it may seem impossible to make the right choice. Price, number of users, integration, searchable history, all of these are factors to consider when making a team choice. We’ve selected some of the best team chat apps to make the process a bit easier. Honest feedback. We hope these are some of the best workplace chat apps out there and will help our customers make the right choices.
Benefits of using team chat software & How to make a Great Team Chat App?
Well, we already know that remote collaboration tools are important for businesses to operate remotely. But there’s more to business chat tools than you can see. Below are some of the benefits of using chat room software.
There is no point to explain. Team chat software is designed to improve communication. Features such as instant messaging, calling, voice recording, file sharing, and screen sharing do not jeopardize communication between team members. Easy integration with internal messaging that combines different communication modes and information exchanges into a single thread or channel. For other office tools, it’s important to reduce the distraction of switching apps and switching tasks.
Needless to say, the best group chat app is one that allows the team to monitor and track employee progress using vision, and analysis functions. In this way, these tools increase employee engagement and personal productivity. Engage more with features such as effective internal communication through idea boards and forums, actionable feedback, user-generated solutions, and real-time access to information. , Information, and a connected workforce — everything a team needs to bridge the disconnect between remote employees and managers.
The main purpose of using these tools is to make your work easier and more organized. Team members can use the workplace chat app to schedule meetings, discuss current tasks, seek feedback, and plan ahead. That means streamline everything. The ability to share files, add tasks, and integrate other apps by making everything accessible within one application also streamlines your workflow. It also helps teams share and redistribute workloads more effectively.
Correct communication is directly proportional to effective project management. Effective communication between teams not only reduces the chances of error and confusion, but also helps deliver projects in a timely manner. High quality team communication software has the best features to improve the efficiency of project management. At any time, you and your team can communicate with colleagues, create a to-do list for your project, and request information about your status.
Good team communication software can help teams collaborate and streamline business processes. Users can ask questions and access relevant information at any time with just a few clicks, reducing the need for regular meetings. Reminding us of ETD, everything makes us accountable and makes our team members more responsible.
Instant messaging and calling are the selling points of most office chat apps, but these features alone can’t make such a tool great. The best team chat apps have the following features, tracking communication, third-party vendor, and company data tracking allows team communication in different platforms or modes (email, phone, text). It is overwhelming when it is distributed in the message). The ideal team chat app concentrates all of your internal communications in one integrated space to improve the employee experience.
In addition to internal messaging capabilities, the great Team Chat app allows you to securely connect with vendors, suppliers, clients and freelancers without threatening your company with security breaches or misuse of information. This feature allows you to restrict vendor / client access to specific contacts, features, and information.
Most of the popular remote collaboration tools provide highly secure media that allows teams to communicate and collaborate to meet ever-changing security and compliance needs. For example, Mattermost uses TLS encryption for both in-transit and in-store data transfers. Another security feature that is headlined is Troop Messenger’s privacy chat feature. Not stored anywhere.
Slack is the most popular team chat app for business messaging and group communication. You can use the online platform to send one-to-one and small group messages directly. The best thing about Slack is its public and private channels. This feature is extremely flexible and allows you to add team members to create separate groups for different projects within your app.
If you’re trying to deploy Slack at work, most employees are already familiar with Slack’s features. In addition to this, Slack has hundreds of integrations that drive communication / productivity gains. As you can see from the above, the majority of Slack users have a free plan, but this has many drawbacks. With a total of 10,000 searchable messages and 5 GB of file storage, if you have a larger team, it’s quickly exhausted. As a result, many teams create undisplayable messages and unopenable files.
Next is the integration. There are those metric tons, but the free plan only allows 10 at a time. Once you’ve covered the basics (Google Drive, project management apps and more), go through those 10 with a heartbeat. Another drawback is that audio and video calls can only be used between two users at a time Free plan. If you have frequent video calls and meetings, you may need to upgrade or move to a platform such as Zoom or Appear in.
$ 6.67 per user per month for the standard plan and $ 12.50 for the plus plan. There is a free plan with basic functionality, but with some limitations.
Affordability often means some kind of reduction in service, but Typetalk doesn’t. Typetalk, along with Cacoo and Backlog, is one of Nulab’s products, delivering power at a surprisingly low price compared to the market. The Nulab suite, which initially seemed to be a professional tool for developers, is now open to an increasingly tech-savvy market. Typetalk has all the features you would expect from a team chat app. You can chat by topic, group or thread, and direct message. You can add external users as guests with careful control of permissions. It can customize notifications to reduce the overwhelming sensation of chat apps when many people are communicating at once.
Typetalk is very good at paper integration. Native integration with GitHub with APIs, webhooks, and other parts of the suite makes it more powerful than many competitors. The fact that you can do this at this price is wild. The only problem is that Typetalk is obviously a developer, so there is no native integration with Zapier, and IFTTT.. This isn’t a problem as you can use webhooks as triggers on any of these platforms, but it does mean that non-technical people can be a bit confused when building automation.
Typetalk has a free plan that includes all the features you expect. However, if you are billed monthly, there is also a gradual pricing system that starts at $ 2 per user per month. This is pretty weird given all the features and cross-platform including iOS and Android. With 15 users, the price per user will be less than $ 2 and will decrease as the number of user milestones increases. In addition to this, if you pay annually, you will get a 2-month discount and you can only pay for 10 months. It’s really like a team chat app of the highest value.
Microsoft Teams is a free team chat app for one-on-one meetings and group meetings. Within the chat, you can send stickers, emojis, and GIFs for interactive discussions. It has powerful remote video conferencing capabilities for better communication with your team. The call feature allows you to make and receive calls directly from the app.
Other notable options include screen sharing, file sharing, app integration, and localization. It also offers Together mode, which allows you to sit in a digitally shared background with your team.
In our experience at Chanty, you can’t win Microsoft Teams without the nerves of steel. The setup takes hours and requires a great deal of knowledge about specific emails and advanced technology. Not everyone can install it themselves. In other words, there are many things left in the user experience.
There are three plans: Free, Business Essentials ($ 5 per user per month), and Business Premium ($ 12.50). The free package itself is great, with a maximum of 300 users and basically all the features of a paid plan. The free plan has a file storage limit of 2 GB per user, while the Essentials plan has a maximum of 1 TB per user. Overall, Microsoft Teams seems to offer the best value for the costs spent.
Troop Messenger is one of the most powerful products in terms of functionality. With a very powerful choice of media usage such as voice calls, video calls, voice messages, screen sharing, you can use all the chat app features you normally think of. You can also use the forkout feature to segment collaborations. That is, you can send a message to selected individuals or groups at once to exclude people who are not related to the message. This is a meme in people’s private lives, but it’s a very useful feature in the workplace.
But this tells more about the audience the unit is aiming for. Troop allows you to build automation using APIs. Also, if you look at Troop’s website, you’ll see a section dedicated to military, government, and NGO use cases. If I remember correctly, the Dutch army is using the military and I think they prioritize security.
Troop Messenger has ample pricing plans for both the self-hosting and SaaS delivery models, starting at $ 1 per user per month.Enterprise packages, on the other hand, cost $ 5 per user per month. Therefore, Troop Messenger can be a huge benefit for budget-conscious organizations.
Aiming to disrupt the team chat app market, we’ve launched Chanty as an alternative to Slack, which runs everything in Slack (better) and offers great features not found in other apps. Released in beta, Chanty wants to make Slack’s crown the next big workplace chat app.
Chanty aims to shrink the Slack market by fixing everything that Slack users don’t like. This means unlimited messages (up to 10 users), unlimited search history, and 10 GB of storage per free user on your free plan. I may be a little subjective here, but Chanty’s search options are much more concise and faster than Slack’s search options. Despite Zapier integration being up and running, Chanty is still at the forefront of integration. I’ve started one-on-one voice and video calls, similar to the ability of Chanty to send voice messages, but it’s still not ready for large video conferencing.
$ 3 per user per month (paid annually), Chanty is trying to revitalize the team chat app market with the most affordable full offer.
Highlights of Google Chat include screen sharing, HD group conference calls, and custom managed controls. Formerly known as “Hangouts Chat,” this Google collaboration app is a free group chat app for business owners and entrepreneurs who need basic workplace chat features such as text messages. , Audio, video calling, and file sharing. It’s available to G Suite customers at no additional charge.
Google Talk splits the conversation into threads, creating a cluttered chat space. Teams can add as many rooms as they need, and users can join or leave a room at any time. Google Chat is particularly good at the option to hold meetings via Google Meet and schedule meetings in Google Calendar. Search is also powerful. It has a wide range of filters, and the results are displayed in real time as you type. The only drawback of Google Chat as a team chat app is the interface. It seems to work more on design. Some simple tasks, such as checking the list of public rooms, are buried behind multiple clicks. But if your team already has G Suite, this is a solid choice.
$5 per user per month.
Mattermost distinguishes itself from other competitors in multi-factor authentication, enterprise-level security and threaded messaging. If you’re too conscious of your team’s conversations and you can’t risk other people spying on your chat by hosting a third party, a party server, I think you like it best. It’s an open source app. This means your team can install it on their own server. This is one of the most feature-rich self-hosted team chat apps we’ve come across.
Basic features of Mattermost include one-to-one and group messaging, unlimited search history, and file sharing. In most cases, the conversation is split into different channels, and threads split them further. The search function with multiple filters is complete and convenient. The interface looks like Slack — keyboard shortcuts, modifiers, and emoji reactions are basically the same.
With advanced permissions, you can limit users to specific chats and allow authorized team members to send messages. If you’re concerned about privacy in communication, Mattermost is the best option for your team.
$3.25 per user per month
Flock was a year younger than Slack, so it entered the market early enough to capture part of Slack’s market. Since then, they have been working hard to prove themselves and seize part of the team chat app market. There is also a Spanish and Portuguese interface. According to speed tests and team experience, Flock is generally faster to load and use than Slack. The free package includes unlimited integration and one-on-one video calling.
It may only be the experience of our team, but there was a problem with uptime. I couldn’t access my message history for several hours at a time. The free plan, like Slack, is limited to 10,000 messages. Group video calls are limited to 20 users, up to 20 minutes per call.
The Pro plan costs $ 4.5 per user per month if paid annually. It’s cheaper than Slack, but it’s still not the cheapest option.
Think of Fleep as a platform between your team chat app and your email client. In fact, unlike the other tools described here, it’s better to think of it as an alternative to Skype rather than Slack. Anyone with a Fleep account can send a message. If you need your own team (such as Slack workspace), you can do that, but this is a paid option. In this way, instead of having a single Fleep account and creating separate accounts for different conversations, projects, and new workspaces, teams.
It’s an easy-to-use combination of email and chat. Great if you communicate with different teams and don’t need 30 different accounts. Both the number of conversations and the history of messages are unlimited. If you want to use Fleep at work, you have to pay for what they call “user account management”. In essence, you are the administrator of your space. Otherwise, you can use it as a messenger in the same way you use Slack. Task management and status are only allowed within paid plans.
There is only one paid plan, starting at € 5 per user per month.
Another cool new app to enter the competitive team chat app market, Glip promises better and faster team collaboration for free. How much they can actually offer – still unknown. However, their competitive pricing and good free plans make them the right competitors for heavyweights in this area.
The task manager feature is great. You can assign tasks to chat participants, drag and drop them, change their colors, and filter by different criteria. If you have medium project management needs, you can expect Glip’s project management tools to replace Trello. I tested Glip for a review at Chanty and found that onboarding wasn’t very comfortable, but the actual experience may vary. The chat itself is fine, but the main complaint is that the workspace admin can edit the link without any trace of what happened in the app. Finally, if you want to make a video call, you can only make it by using the connected RingCentral app.
To keep it stupid and simple, there are only two plans. Free and standard, $ 5 per user per month. Upgrade to a paid plan and get up to 1,000 minutes of shared video chat per user per month, plus some advanced management controls and other additional features.
Some of the highlights include options to add task details through screen sharing, clear audio and video, automated daily processes, tags, checklists, and assignments. Ryver is an easy-to-use and intuitive team chat app that allows you to communicate in all workplaces in one place. USP is a unique ART that uses AI to automatically respond to eliminate slow, error-prone responses.
In addition, Ryver chats are organized into team and user forums (indirectly channels, direct messages, group messages). Within each river group, there are segments such as chats, tasks, and topics. Topics are threads of different types of discussions, and tasks are Kanban-style boards that allow teams to organize, create, and complete different tasks.
Ryver has other important features of the team chat app, but this app is primarily an attempt to integrate project management functionality into the team chat program.
The price of the Ryver is quite controversial. Of course, the starter plan costs $ 49 per month for up to 12 users, and the unlimited plan costs $ 79 per month, and is available to unlimited users. An enterprise plan for $ 149 per month.
Discord is a professional group and team chat app for business meetings, private clubs, friendly discussions and more. You can create channels for talking to groups and sharing files. Provides a voice channel for sending voice notes and communicating with active team members. Administrators can also manage chats and give other members permission to set up private channels.
This application has the same text channel as the “App Team Chat” application, but there is no option to subdivide the conversations within the channel. Discord USP is a voice channel or audio chat that allows users to answer calls and switch to text messages whenever they need them. Discord’s audio quality is perfect for teams who need to talk frequently on the phone. The app also gives you the option to opt out of sound sharing during video calls and screen sharing. You can opt in or out of sound sharing by toggling the sound icon between off and on.
In addition, the ability to share screens with multiple participants makes it even more suitable for remote business. You have the option to switch from screen sharing to video. You can switch between the two at any time during the conversation. When you replace your computer screen, you can choose which monitor screen to share. You can also share only specific application windows.
$4.99 per user per month
How To Find The Best Business Team Chat Apps
There is no button solution for this. After all, choosing the best team chat app depends on your team’s requirements and collaboration needs. Team A needs to integrate multiple apps to accomplish the project. Therefore, this scenario requires tools that allow seamless integration with third-party apps. Therefore, Slack should be a reliable tool.
Similarly, if Team B needs to collaborate frequently with vendors or suppliers, but there is no risk of making them part of an internal team, then an app that can add guest members is needed. , Troop Messenger should be selected. .. If Team C needs basic instant messaging and file sharing capabilities, but can’t afford to pay a monthly or annual fee, you can opt for a free group chat app — Google Chat is a secure option.
Overall, the choice of the best business chat app depends on your needs. Make a list of the key features your team needs, read about the features, strengths and weaknesses of the best team chat apps, compare who offers what, ask your service provider to try, and choose the app. Onboard the team for a month at and ask everyone for feedback on ease of use. If all members find the app useful and convenient, buy a monthly / yearly subscription
Some of the team communication apps are basic, such as instant messaging, audio or video conferencing, file sharing, CRM and more. However, other group communication apps are more specialized with features such as confidential chat windows, project management tools, vendor collaboration, and time trackers.
We hope this article will help you distinguish between these apps and understand what they are good at, what they are good at, or what they are good at. The final choice clearly depends on your company’s communication and collaboration requirements, team strength, and budget.